While many people will have some experience of moving house, much fewer of us have much experience when it comes to relocating an entire work place. The issues associated with moving house become multiplied when moving offices is concerned and with the high cost of labour, minimum disturbance to business and production is ideal. While you may move home, moving an office is much more complicated because you are moving numerous people and a business.
Preparation for the move should begin well in advance. Every minor detail is going to need attention so it is much better to prevent disruption three months in advance rather than deal with it on the day when stress levels are already going to be high. The ideal scenario is to have the business up and running as fast as possible after the move is completed which not disturbing ongoing business. The following is a list of tips that will help you to achieve this objective in a time efficient manner.
Preparing the Move
- Letters need to be sent out to all the companies you deal with notifying them of a change of address
- Organise van rentals from Thrifty Ireland
- Decisions on how to manage network systems need to be decided. The least downtime the better
- Create a floor plan so everybody knows where they are moving too
- Keep staff well informed off the issues and news of the upcoming move
- Make employees responsible for their own desk area
- Remember that it is not possible to be too organised
One Week Before the Move
- Items that are not currently being used should be packed
- File should be moved to the new location
- Pack as much as you can as soon as you can. You may be able to move a substantial amount of stuff before the move proper takes place
- Use this opportunity to get rid of items and upgrade items
- Shortly before the move itself begins, most stuff should be packed and only thing absolutely necessary kept out
The Move
- Filing cabinets can be moved as they are
- Create a checklist of boxes. Assign each box a number and description. This way you can check boxes in and out of the van
- Move office furniture
- Get the vans moving as soon as possible.
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